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Business Information Management I | Basics | Chapter 1 5
Information
Departments must evaluate the needs of each employee, research the available technology (IT)
technologies and then purchase and install the appropriate systems. They must The use of computers
also be sure employees know how to use the new systems. to collect, store, and
distribute information.
Requirements vary from department to department and from company to
Also the various
company. For example, a large financial services company will have different
technologies used in
technology needs than a small travel agency.
processing, storing, and
When evaluating technology, consider the following: communicating business
z Tasks you need to accomplish and personal information.
z Cost Insertion point
z Ease-of-use The flashing vertical
z Compatibility with existing systems line that indicates where
typed text will display.
You can learn more about hardware and software technology using the Internet,
consulting a magazine or buyer’s guide, or by visiting a retailer in your area to Library
talk to a salesperson. In Microsoft Windows 7
and above, a location
where you can view
Analyzing Microsoft Office
files and folders that
are actually stored in
The first version of the popular Microsoft Office software suite for Windows-
other locations on your
based computers was released in 1990. It included Word, Excel, and PowerPoint.
computer system.
In 2015, Microsoft released Office 2016.
You use the Microsoft Office programs for many business tasks, including Menu
to create various types of documents, to communicate with co-workers and A list of commands or
customers, and to store and manage information. choices.
As you will learn in this course, the Microsoft Office programs can help you Mouse
communicate with others using oral and written skills. A device that allows you
The Microsoft Office software suite is available in different editions. You can to select items onscreen
purchase the programs to install and run locally on your computer, or you can by pointing at them with
purchase a subscription for Office 365. With Office 365, the programs are stored the mouse pointer.
on an Internet server and subscribers can log in to access them from any device
Mouse pad
with an Internet connection.
A smooth, cushioned
Most editions include the following core Microsoft Office programs: surface on which you
®
z Microsoft Word, a word processing program. slide a mouse.
®
z Microsoft Excel , a spreadsheet program. Mouse pointer
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®
z Microsoft PowerPoint , a presentation graphics program. A marker on your
computer screen that
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z Microsoft Outlook , a personal information manager and communications
shows you where the
program.
next mouse action will
Some editions may include the following additional programs:
occur.
®
z Microsoft Access , a database application.
®
Object
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z Microsoft Publisher, a desktop publishing program.
Icon, menu, or other
z Microsoft OneNote , a note-taking and management program. item that is part of an
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TM
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z Microsoft InfoPath , an information gathering and management program. onscreen interface.
This book covers the most commonly used programs in the Microsoft Office
suite: Word, Excel, Access, and PowerPoint.
®
Microsoft Office runs with the Microsoft Windows 10, Microsoft Windows 8
®
®
®
or Microsoft Windows 7 operating system. There are also versions that run on
®
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Apple Macintosh computers with OS X 10.10 or later and on mobile devices with
iOS 7.0 or later, or Android KitKat 4.0 or later.
TM
